Administrative
Assistant
is a broad job category
that designates an individual who provides various kinds of administrative support to
people and groups in business enterprises or in
government department .
The
term "administrative assistant" can be a formal title, or it can be a
general description of an employee's function in an office. Depending on the
kind of work a person does, there are many variations of job descriptions that
fall under role.
Administrative Assistants also are multi-faceted
assistants to teams, managers and executives. They are responsible for
assisting their immediate manager or group for a variety of tasks.
Duties of Administrative Assistants
Administrative Assistants perform many basic functions in offices,
including:
- Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
- Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoices.
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
- Scheduling and coordinating meetings, interviews, events and other similar activities.
- Sending out and receiving mail and packages.
- Preparing business correspondence (often using word processing, spreadsheet, and presentation computer software)
- Sending faxes.
- Managing Files.
- Research.
- Ordering and receiving food deliveries.
- Performing multifaceted general office support.
- Assisting with academic and many more.
Today, administrative assistants (formerly known as
secretaries) continue to play an important role in businesses department.
